Use cases

RecordFlow is more than backup for Zoom recordings

Put your recordings and transcripts where the rest of your work already happens. Six workflows people run today.

Education

Turn every lecture into an organized course archive

Name the meeting Math 101/Week 3 and everything before the slash becomes the course folder. Each session lands under its year and course — video, audio and transcript together — and students get one link that stays current all term.

Use it for

  • University courses and semester archives
  • Cohort-based and online schools
  • Internal training libraries
Zoom
Lecture ends, cloud recording completes
RecordFlow
Copies video, audio and transcript automatically
Google Drive
2026 / Math 101 / 2026-03-04-1400-Week 3 /
Your LMS
One folder link per course, always current

Also works with

DropboxShared drivesRecurring-meeting groupingPrivate YouTube channelYears of past lectures
AI & knowledge

Turn meetings into a knowledge base your tools can read

Transcripts and AI Companion summaries land as ordinary files in a folder you control. Claude, ChatGPT and NotebookLM read Google Drive through their own connector, so pointing one at your archive is the whole integration — RecordFlow feeds the AI layer rather than being it.

Use it for

  • Searchable history of every internal discussion
  • Research and user-interview corpora
  • Onboarding context for new team members
Zoom
Recording, transcript and AI Companion summary
RecordFlow
Transcript-only sync, or the full set of files
Your storage
Google Drive, Dropbox or an S3-compatible bucket
Claude, ChatGPT or NotebookLM
Connect their Google Drive connector to the same folder — summaries, decisions and answers across meetings

Also works with

VTT transcriptsMarkdown summariesReadable documentsMeetings with no cloud recording
Project management

Turn what was decided into tracked work

The transcript is in your folder minutes after the call ends. Because it sits in your own Drive, the assistant you already chat in can pull it through the Drive connector, sharpen each action item into something a person can pick up, and file them straight into your tracker.

Use it for

  • Client and stakeholder calls
  • Sprint planning and design reviews
  • Decision logs that outlive the meeting
Zoom
Every project meeting ends
RecordFlow
Files the transcript, emails a direct link
Transcript
Decisions, owners and action items in plain text
Your issue tracker
Tickets that carry the meeting they came from

Also works with

Transcript-only syncNotification emailsShared team folders
Data & analytics

Build your own meeting data pipeline

Point RecordFlow at your own S3-compatible bucket — Amazon S3, Cloudflare R2, Backblaze B2, Wasabi or MinIO — and every finished meeting becomes a new object in your landing zone, chunked and verified so hour-long recordings arrive intact.

Use it for

  • Transcription and speech analytics jobs
  • Meeting metrics in your warehouse
  • Products that build on customer call data
Zoom
Webhook fires the moment a recording completes
RecordFlow
Chunked, resumable transfer with an hourly safety net
S3-compatible storage
Your bucket, your region, your object lifecycle
Your pipeline and warehouse
Orchestrated jobs, transformations, dashboards

Also works with

Backfill going back yearsSmart deduplicationWhole-account admin sync
Compliance & retention

Keep recordings in infrastructure you control

Install once as a Zoom admin and opt members in: every selected member's recordings land in one archive you own, with your permissions, your region and your retention rules. Zoom's original is cleared only after a copy is verified.

Use it for

  • Regulated industries and client-record duties
  • Data-residency and access-control requirements
  • Surviving a Zoom retention policy change
Zoom account
Opted-in members record as usual
RecordFlow
Encrypted transfer, nothing kept on our servers
Storage you own
One controlled folder or bucket for the whole account
Your retention policy
Zoom copy cleared only after the archive is confirmed

Also works with

Admin-managed appEncrypted tokensSync history per meeting
Customer success & sales

Make every customer conversation reusable

Discovery calls, onboarding and check-ins land in the shared folder your team already opens, and the notification email carries a link anyone can paste into the account record. Whoever picks the account up gets the history, not a summary of a summary.

Use it for

  • Account handovers and coverage
  • Coaching and call review
  • Session recordings clients expect as a deliverable
Zoom
Customer call, recorded to the cloud
RecordFlow
Archives it and emails a direct folder link
Shared account folder
Recording, transcript and chat log together
Your CRM record
Account history anyone on the team can open

Also works with

Shared drivesChat logsWhole-team archiving

Start with the backup. Build the rest on top.

Free while in beta — for yourself or for your team.

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