Connecting Google Drive
- Sign in to RecordFlow with Zoom, then choose Google Drive on the connect screen.
- Google asks you to pick a folder. Choose your own Drive or any Shared Drive you can write to — RecordFlow only ever sees the folder you pick and the files it creates.
- That's it. The first sync starts automatically.
Where your recordings land
Inside the folder you picked, one folder per year and one per meeting — for example 2026 / 2026-05-30-1430-Weekly sync.
What gets archived
- The video recording
- Audio-only recording
- Transcripts — the raw .vtt and a readable Google Doc
- Chat log
- AI Companion transcript and meeting summary, where your Zoom plan produces them
Deleting the Zoom original after archiving
Supported. Turn on auto-delete in your RecordFlow settings and the Zoom copy is removed once the archive is confirmed. RecordFlow verifies the stored file byte-for-byte before anything is deleted from Zoom.
If something isn’t working
- My recordings aren't syncing — Usually a cloud-vs-local recording mix-up — check this first.
- Where are my recordings in Google Drive? — Find the RecordFlow Recordings folder and how files are organized.
- The folder picker won't open (or says “The API developer key is invalid”) — A privacy browser add-on is blocking Google's picker — you can finish setup without it.
- Google Drive is full, so recordings stopped arriving — Recordings wait safely in Zoom and sync automatically once you free up space.
- Google Drive says “We're preparing this video” — Your recording is already backed up — Drive just needs a few minutes.
Other destinations
One destination per account, and you can switch at any time — recordings already archived stay where they are, only new ones move.