Admin / IT
When you own a Zoom account on behalf of a team — a coaching collective, a faculty, a small org — the recordings your organization depends on are scattered across individual members' accounts, aging out on retention schedules or piling up against a quota you pay to expand. These guides are for the admin or IT owner who needs one account-wide archive: how RecordFlow's admin-managed app backs up every member's cloud recordings into a single Google Drive folder you control, with a sub-folder per member and opt-in toggled centrally — one install, no per-person setup.
Archive Every Zoom Recording Across Your Account
How a Zoom account admin can archive every cloud recording across their team into one Google Drive, automatically — a sub-folder per member, one install.
FERPA and Zoom Recordings: What Education Admins Need to Know
What FERPA says about recorded Zoom class sessions, how retention works, and how an admin-managed backup fits your institution's own FERPA review.
Zoom Recording Storage & Archiving for Universities and Colleges
How campus IT manages Zoom's shared recording storage pool, keeps lecture archives intact through semester and faculty turnover, and backs up to Google Drive.
Setting a Zoom Recording Retention Policy for Your Organization
How to set an account-wide Zoom cloud recording retention policy on purpose — instead of letting storage limits or a blind auto-delete clock decide for you.
How RecordFlow Handles Your Data
What RecordFlow stores, never stores, and deletes about your Zoom recordings — checked against our code and legal docs, for admins evaluating before install.
Archive Recordings Across a Multi-Instructor Training Academy
How a training academy archives every instructor's Zoom recordings to one Google Drive automatically — a folder per instructor, nothing lost to turnover.
Move Your Team From Individual RecordFlow Installs to the Admin App
Your team started with individual RecordFlow installs, one member and one Drive at a time. Here's how to move everyone onto the admin-managed app.
Back Up Your Team's Zoom Recordings to a Google Shared Drive
How to back up your team's Zoom cloud recordings automatically to a Google Shared Drive the org owns, not scattered across personal Drive accounts.
Zoom Storage Management for Admins: Stop the Account-Wide Storage Crisis
How a Zoom account admin finds out who's filling the storage pool, what Zoom's cleanup tools can and can't do, and the fix that keeps the pool small for good.